Polyform Industries — 1 day per week reclaimed through quote automation

Polyform Industries designs and manufactures technical plastic parts for several industrial sectors: automotive, electronics, packaging. Each client request is unique — material, thickness, volumes, tolerances, lead times — and requires a custom quote.

In practice, a salesperson spent on average an entire day every week collecting technical information, consulting material prices, estimating cycle times and writing quotes in their ERP. A repetitive task, prone to errors, that tied up technical expertise without creating value from it.

During peak periods, response times to prospects lengthened. Commercial opportunities were lost — not through lack of competence, but through lack of time.

With Solanys, Polyform deployed an AI quote generation agent connected to their materials catalogue, pricing grids and ERP. The salesperson enters the part specifications — or simply forwards the client email — and the agent produces a complete, structured, priced quote in minutes.

• Automatic reading and extraction of technical specifications from emails, specifications documents or product sheets.
• Automated cost price calculation: material, cycle time, tooling, margin applied according to client profile.
• Generation of the quote document in the company's format, ready to review and send.
• Direct ERP integration: the quote is created, numbered and archived without re-entry.
• Automatic alerts on insufficient margins or lead times that cannot be met based on the production schedule.

The agent doesn't replace the salesperson — it gives them back time and energy for what matters: client relationships, negotiation, technical advice.

Since deployment, Polyform Industries saves more than a full working day per week on quote creation — over 52 days per year returned to sales activity.

• Quote request response time dropped from 48h to under 4h on average.
• Error rates on quotes have fallen sharply thanks to systematic application of pricing rules.
• Sales reps spend more time on strategic clients and new prospects.
• Client satisfaction has improved: prospects receive a fast, professional and accurate response.