Intelligent document search, AI agents, RAG, automatic extraction, and connection with your ERP — solutions tailored to industrial SMEs.
Document search · AI agent · RAG · Classification · Extraction · Automation · ERP integration
Your teams store thousands of documents in SharePoint: procedures, reports, specifications, plans, contracts, meeting notes, quality documents, technical data sheets, quotes, or customer files. But finding the right information is often time-consuming.
With an AI agent connected to SharePoint, your team members ask their question in natural language. AI searches for relevant information in authorised documents and generates a contextualised answer.
« What is the procedure applicable to this reference? »
« Find the quality reports related to this supplier. »
« Summarise the last three versions of this specification. »
« Which non-conformities appear most often in these reports? »
« Compare these two technical documents. »
« Find all documents related to project X. »
Traditional search relies on file names, keywords, and folder structures. AI goes further: it analyses the content of documents and understands the meaning of a question.
Examples of possible searches:
We can create a specialised document AI assistant per department. Each team has an agent adapted to its own document sources.
Queries procedures, quality reports, non-conformities, standards, and internal documents.
Searches technical files, specifications, documentation, and project histories.
Finds procedures, manuals, maintenance histories, and equipment information.
Searches proposals, product documentation, customer references, and commercial files.
Answers questions about internal procedures, onboarding documents, and HR policies.
A specific document domain?
For projects requiring more customisation, Solanys sets up a RAG — Retrieval-Augmented Generation — architecture connected to SharePoint.
The solution accesses authorised libraries and documents.
Documents are analysed and indexed to make their content usable by AI.
When a user asks a question, the system retrieves the most relevant passages.
The AI model builds a contextualised answer from the retrieved information.
Source documents can be indicated so that the user can verify the information.
You thus transform your SharePoint into a genuine intelligent knowledge base.
AI integration is not only about searching for information. It can automate document processing.
When a document arrives in SharePoint, AI analyses its content and automatically determines:
The document is then automatically classified according to your rules.
AI reads PDFs, Office documents, and other files and extracts key information. This data can feed SharePoint, Excel, your ERP, or another application.
Purchase order
Customer · Reference · Quantity · Price · Delivery date
Invoice
Supplier · Amount · Number · Due date
Specification
Technical requirements · Deadlines · Constraints
Quality report
Product · Defect · Cause · Corrective action
Value often appears when SharePoint is no longer isolated. Solanys connects your document environment to your other tools.
An email attachment is analysed, renamed, automatically classified in SharePoint, and linked to the right project.
Learn moreInformation contained in documents can automatically feed your Excel tracking files.
Learn moreAI extracts relevant information from a document and transmits it to your ERP to reduce manual re-entry.
Learn moreYour team members can access their knowledge base directly from their collaboration tools.
Learn moreIntegrate SharePoint into an automation including Outlook, Excel, Teams, and other daily tools.
Learn moreIn an industrial SME, SharePoint often contains an important part of the company's knowledge — spread across multiple sites, libraries, and thousands of documents. AI makes this document heritage truly exploitable.
Microsoft offers AI features integrated into Microsoft 365 and SharePoint. Our role is not to systematically replace these features. We determine with you the most relevant architecture.
We can also combine both approaches depending on your environment.
A customer sends a new request accompanied by several documents.
Each step requires human intervention.
An AI integration in SharePoint must respect existing document governance. We systematically review the following elements:
Analyse your processes and the difficulties encountered by your team.
Sites, libraries, volumes, formats, permissions, and existing organisation.
Depending on the need: Microsoft features, AI agent, RAG, automation, or custom development.
Start with a clearly delimited process or document base.
Measure answer quality and gains on real business situations with your users.
Progressively extend the solution to other teams or processes once validated.
We do not deploy a technology simply because it is available. We start from the operational problem to solve.
Technical documentation, quotes, quality, order management, project management, production — we know these challenges.
We connect SharePoint to Outlook, Excel, Microsoft 365, ERP, CRM, and business applications.
We favour a first measurable use case before extending the solution to the entire organisation.
Your documentation contains an important part of your company's knowledge. AI now makes it possible to search it, analyse it, and integrate it into your business processes.
Document search · AI agent · RAG · Classification · Extraction · Automation · ERP integration